Privacy Policy

Last updated: 31 July 2026

Moralis Grappling Academy respects your privacy and is committed to protecting your personal information.

This notice explains what information we collect, why we use it, how long we retain it and the rights you have.

Who we are

Moralis Grappling Academy is the data controller responsible for the personal information described in this notice.

Trading name: Moralis Grappling Academy
Legal owner: Moralis Grappling Academy Ltd
Address: Rear of Abbot House, Trinity Lane, Hinckley, LE10 0BL
Email: hello@moralisgrappling.co.uk
Telephone: 07428 849578

Questions or complaints about how we use personal information should be sent to the email address above.

Information we collect

Depending on how you contact or interact with us, we may collect:

  • Your name, email address, telephone number and address.
  • The name, age and contact details of a child or young person.
  • Parent, guardian and emergency-contact information.
  • Information submitted through contact, trial-registration and interest forms.
  • Membership, attendance, grading and training records.
  • Billing and payment information.
  • Questions, preferences and communication history.
  • Health, injury, allergy or medical information that may be relevant to safe participation.
  • Photographs or video where appropriate permission has been obtained.
  • Technical information about visits to our website, such as IP address, browser and device information.

Please only provide information that is relevant to your enquiry or participation.

How we use your information

We may use personal information to:

  • Respond to enquiries.
  • Arrange and administer free trials.
  • Assess interest in proposed programmes.
  • Create and manage memberships.
  • Communicate about classes, timetable changes and academy administration.
  • Manage attendance, payments and membership records.
  • Help coaches provide safe and appropriate training.
  • Contact parents, guardians or emergency contacts where necessary.
  • Maintain the security and operation of our website and systems.
  • Meet our legal, accounting and safeguarding obligations.
  • Establish, exercise or defend legal claims.

We will not add someone to a general marketing mailing list merely because they submitted an enquiry, registered for a trial or expressed interest in a programme.

Our lawful bases

We use personal information where:

  • It is necessary to take steps requested before entering into a membership agreement.
  • It is necessary to perform or administer a membership agreement.
  • It is necessary for our legitimate interests in operating the academy, responding to enquiries, arranging trials and keeping appropriate business records.
  • We must comply with a legal obligation.
  • You have given consent for a specific purpose.

Medical and health information is classed as special-category information and requires additional protection. Where we collect this information, we use it only where necessary for safety and participation and rely on an appropriate lawful basis and special-category condition, which may include your explicit consent.

Children’s information

We collect children’s information where a parent or guardian registers them for a trial, membership or academy activity.

This may include the child’s name, date of birth, attendance records, relevant health information and emergency-contact details.

We use this information only to administer their participation, communicate with their parent or guardian and help provide safe, age-appropriate training.

Who we share information with

We may share information with trusted service providers that help us operate, including:

  • Gymdesk, which we use for enquiries, trials, memberships and academy administration.
  • Our website-hosting provider.
  • Our email and communications providers.
  • Payment and accounting providers.
  • Google services used for maps, CAPTCHA and website functionality.
  • Professional advisers, insurers or authorities where necessary.
  • Emergency services where required to protect somebody’s health or safety.

We only share information where necessary and expect our service providers to protect it appropriately.

International transfers

Some suppliers may process information outside the United Kingdom.

Where personal information is transferred internationally, we take reasonable steps to ensure appropriate safeguards are used, such as UK adequacy regulations or approved contractual protections.

Gymdesk’s data-processing terms allow international transfers subject to appropriate safeguards and contractual clauses.

How long we retain information

We retain personal information only for as long as reasonably necessary.

Our usual retention periods are:

  • General enquiries and women’s-programme interest forms: up to 12 months after the last meaningful contact.
  • Free-trial records where the person does not become a member: normally up to 12 months after the trial or last contact.
  • Membership and attendance records: for the duration of membership and afterwards where needed for administration, disputes, safeguarding or legal obligations.
  • Payment, contractual and accounting records: for the applicable statutory or legal retention period.
  • Medical and emergency information: only while it remains relevant to safe participation, subject to any legal or safeguarding reason to retain it longer.
  • Photographs and video: until permission is withdrawn or the material is no longer required, where withdrawal is reasonably possible.

We may retain information longer where necessary to deal with a complaint, legal claim or safeguarding matter.

Website forms and embedded services

Our website uses forms provided by Gymdesk. Information submitted through these forms is sent to and stored within our Gymdesk account.

Our website may also use embedded services such as Google Maps and CAPTCHA. Those providers may receive technical information such as your IP address and may set cookies according to their own privacy practices.

If we add analytics or advertising tools later, we will update this notice and our cookie arrangements before using them.

Cookies

Our website and embedded services may use cookies that are necessary for security, forms and basic website functionality.

We will provide further cookie information and obtain consent where required for any non-essential analytics or advertising cookies.

Your rights

Depending on the circumstances, you may have the right to:

  • Ask for access to your personal information.
  • Ask us to correct inaccurate information.
  • Ask us to delete information.
  • Ask us to restrict how information is used.
  • Object to certain uses of your information.
  • Receive certain information in a portable format.
  • Withdraw consent where consent is the basis being used.

These rights are not absolute in every situation. To make a request, email hello@moralisgrappling.co.uk.

Data-protection complaints

You can complain to us if you are unhappy with how we have used or protected your personal information.

Please email hello@moralisgrappling.co.uk and include enough information for us to understand and investigate the issue.

We will acknowledge a data-protection complaint within 30 days and respond without undue delay.

You also have the right to complain to the Information Commissioner’s Office.

The requirement for organisations to provide a clear complaints process, acknowledge complaints within 30 days and communicate the outcome has been in force since 19 June 2026.

Changes to this notice

We may update this privacy notice when our services, systems or legal obligations change.

The latest version will always be published on this page.